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How To Administer an Office Pool

Office Pool Junkie has many tools available to help you run your pool as easily as possible. We provide an overview of each function below.

Entering Picks For a Participant

As Pool Admin, you can enter/edit picks for any of your pool participants from the pool's pick sheet:

  1. Click Page Settings from the Pool Navigation menu
  2. Select the corresponding participant from the "Select Participant" dropdown
  3. Click "Go"
  4. Make their picks as you would your own

Note:
If you've configured your pool with Restricted Admin Privileges, picks changes will only be allowed to be made BEFORE any pick deadlines.

Accessing Pool Admin Functions

Admin functions are accessible under the Pool Admin section of the Pool Menu.

The more frequently used Admin functions are also accessible from the pool card footer on the My Pools page:

Managing Participants

The Manage Participants page provides you the ability to:

You can access the Manage Participants under the Pool Admin section of the Pool Menu, or by clicking the functional icon from the pool card footer on the My Pools page.

Tip:
The Manage Participants' Page Settings allows you to search/filter the list or participants accordingly (e.g. by name/e-mail/pool handle, by unpaid/paid status, and more).

Remove Pool Entries

Removing entries removes them from the pool entirely.

You can remove pool entries from the Manage Participants page:

  1. Check the boxes next to the entries you want to remove
  2. Select "Remove From Pool" from the "Select Action" dropdown list
  3. Click "Go"
  4. Confirm your action when prompted

Lock/Unlock Pool Entries

Locking participants keeps them in the pool, but prevents them from accessing any pool pages: a handy method for getting the attention of delinquent payers.

You can lock (or unlock) pool entries from the Manage Participants page:

  1. Check the boxes next to the entries you want to lock/unlock
  2. Select "Toggle Lock Status" from the "Select Action" dropdown list
  3. Click "Go"

Warning:
If a selected entry's current status is unlocked, they will be toggled to locked!

Note:
The icon will be displayed next to any entry that is locked.

Tip:
You can also click on the icon next to an entry to unlock it.

Toggle Entries' Paid Status

The Paid Status displayed to your participants in the pool card body of their My Pools page reflects the paid statuses you control.

You can toggle entries' paid statuses from the Manage Participants page:

  1. Check the boxes next to the entries you want to toggle paid statuses for
  2. Select "Toggle Paid Status" from the "Select Action" dropdown list
  3. Click "Go"

Warning:
If a selected entry's current status is paid, they will be toggled to unpaid!

Note:
The icon next to an entry indicates a paid status, where the icon indicates a unpaid status.

Tip:
You can also click the paid status icon to toggle a corresponding entry's paid status.

Access Participants' Picks

You can access any of your participants' pick sheet from the Manage Participants page:

  1. Click the () pick icon corresponding to the participant you want to view picks for

Tips:
icons indicate picks are made
icons indicate picks are not made

Create Email Distribution List

You can create an email distribution list to use with your e-mail client from the Manage Participants page:

  1. Check the boxes next to the entries you want to e-mail
  2. Select "Email Distribution List" from the "Select Action" dropdown list
  3. Click "Go"

This will populate the email addresss of the selected participants in a pop-up window that you can copy.

Export Participants to csv File

You can export your participants' details to a csv (comma separated value) file from the Manage Participants page:

  1. Check the boxes next to the entries you want to export
  2. Select "Export to CSV" from the "Select Action" dropdown list
  3. Click "Go"
  4. The resulting file will be automatically downloaded by your brower

Inviting Participants

The Invite Participants page provides a single place to:

You can access the Invite Participants under the Pool Admin section of the Pool Menu.

Retrieve your pool's Join Link

From the Invite Participants page, click the "Copy Join Link" button to copy the key item to share when inviting participants to your pool.

Retrieve our recommended Join Instructions

From the Invite Participants page, click the "Copy Join Instructions" button to copy our recommended instructions to share when inviting participants to your pool.

Build an email distribution list from users in your pools

From the Invite Participants page, you can use the Distribution List Builder form to build an email list of users that have joined OPJ pools that you've administered.

  1. (Optional) Use the filters provided to narrow your list
  2. Check the boxes applicable to the users you wish to include
  3. The emails of all selected users will be populated in the Distribution List box
  4. Choose where to separate the emails by comma or semicolon (based on email client)
  5. Click the "Copy Distribution List" button and paste as recipient list in your email client

Adding a Pool Notice

You can post a message that will be displayed on all your pool pages:

  1. Click "Add Pool Notice" under the Pool Admin section of the Pool Menu
  2. The "Add Pool Notice" window will show up
  3. Type the message you want displayed
  4. Click "Save"

Tips:
Click the "More" link below the box to make it bigger.
Clearing the contents and saving will prevent the Pool Notice from being displayed.

Editing your Pool Config

You can edit your pool configuration should you need to change any settings:

  1. Click "Edit Pool Config" under the Pool Admin section of the Pool Menu, or click the functional icon from the pool card footer on the My Pools page.
  2. You will be taken the Pool Configuration Wizard
  3. Step through the Wizard and make any required changes

Warning:
Some settings can not be changed once pool picks have been made.

Tip:
From the Pool Configuration Wizard, you can also reset your pool (i.e. delete all pool picks) or delete your pool entirely.