How To Administer an Office Pool

Office Pool Junkie has many tools available to help you run your pool as easily as possible. We provide an overview of each function below.

Entering Picks For a Participant

Here's how you can enter/edit picks for one of your pool participants.

When on the pick sheet, click Page Settings from the Pool Navigation menu, select the corresponding participant and click Go. Then make their picks as you would your own. Note: If the pool is configured with Restricted Admin Privileges, picks will only be allowed to be made BEFORE any pick deadline.

Page Settings

Accessing Pool Admin Functions

Admin functions are accessible under the Pool Admin section of the Pool Menu:

Pool Admin Section

The more frequently used Admin functions are also accessible from the pool card footer on the My Pools page:

Manage Participants

Here's how you can manage your pool participants (i.e. remove pool entries, lock pool entries, manage participants' paid status, initiate an e-mail to selected participants, and export your list of participants to a csv file).

TIP: Use the filters under the Page Settings to filter your list accordingly (e.g. by name/e-mail/pool handle, by unpaid/paid status).

To remove pool entries, check the corresponding boxes, select Remove From Pool from the Select Action dropdown list and click Go.

To lock pool entries, check the corresponding boxes, select Toggle Lock Status from the Select Action dropdown list and click Go.
WARNING: If a selected participant's current status is unlocked, they will be toggled to locked. Locking participants prevents them from accessing pool pages, handy for getting the attention of delinquent payers.

To mark participants as paid (or unpaid), check the corresponding boxes, select Toggle Paid Status from the Select Action dropdown list and click Go.
WARNING: If a selected participant's current status is paid, they will be toggled to unpaid.
NOTE: next to a participant indicates an unpaid status, where indicates a paid status. You can also click on either of these icons to toggle a corresponding participant's paid status.

To initiate an e-mail to participants, check the corresponding boxes, select Send E-mail from the Select Action dropdown list and click Go.
This will pre-populate our Send E-mail & Invites form with the selected participants' e-mail addresses, where you can compose your e-mail.

To export your participants to csv, check the corresponding boxes, select Export to CSV from the Select Action dropdown list and click Go.
This will generate a comma separated value (CSV) file with your selected participants' details.

Manage Invites

Here's how you can invite participants from previous pools or re-invite previous invitees to your pool.

To invite participants from previous pools to join your pool, check the corresponding boxes from the bottom table and click Send Invitation to Selected Participants.

To re-invite previous invitees (i.e. people you've already invited to join your pool), check the corresponding boxes from the top table and click Re-Send Invitation to Selected Addresses.

Either option will pre-populate our Broadcast Pool Email form with the selected e-mail addresses, where you can compose your invitation.

WARNING:
Because a) we will only e-mail validated addresses and b) our e-mails occasionally land in Junk/Spam folders, WE STRONGLY RECOMMEND USING YOUR OWN E-MAIL CLIENT TO SEND POOL INVITES!

Broadcast Email

Here's how you can e-mail all your pool participants.

TIP: Use the Manage Participants to help pre-populate the E-mail Addresses box with e-mails already entered on site.

WARNING:
Because a) we will only e-mail validated addresses and b) our e-mails occasionally land in Junk/Spam folders, WE STRONGLY RECOMMEND USING YOUR OWN E-MAIL CLIENT TO SEND POOL E-MAILS!

Add a Pool Notice

Here's how you can post a message that will be displayed on all your pool pages.

Under the Pool Admin section of the Pool Menu, click "Add Pool Notice", which will bring up the Add Pool Notice window. From there, type in whatever message you want and click Save. Click the More link below the box to make it bigger. Clearing the contents and saving will prevent the Pool Notice from being displayed.

Add Pool Notice

Edit Pool Config

Here's how you can modify your pool settings. Note that some settings can not be changed once pool picks have been made.

Under the Pool Admin section of the Pool Menu, click "Edit Pool Config", which will take you to the Pool Wizard. From there, step through the Wizard and make any required changes. Be sure to step through the entire process to apply any changes.

From the Pool Wizard, you can also reset your pool (i.e. delete all pool picks) or delete your pool entirely.