How To Administer an Office Pool

How To Administer an Office Pool

Office Pool Junkie has many tools available to help you run your pool as easily as possible. We provide an overview of each function below.

Accessing Admin Functions from My Pools

Accessing Admin Functions from My Pools

On the My Pools page, you will see the following icons so you can access certain pool management function directly (from left to right):

Page Settings

Entering Picks For a Participant

Entering Picks For a Participant

When on the pick sheet, click Page Settings from the Pool Navigation menu, select the corresponding participant and click Go. Then make their picks as you would your own.

Page Settings

Set Pool Notice

Set Pool Notice

Here's where you can post a message that will be displayed on all your pool pages.

Simply type whatever message you want and click Save Pool Notice. Click the More link below the box to make it bigger. Clearing the contents and saving will prevent the Pool Notice from being displayed.

Page Settings

Accessing Admin Functions from Pool Pages

Accessing Admin Functions from Pool Pages

The remaining Pool Admin functions are accessible under the Select Admin section of the expanded Pool Menu:

Page Settings

Edit Pool Config

Edit Pool Config

Edit Pool Config will take you to our Pool Wizard to help you modify your pool settings. Note that some settings can not be changed once pool picks have been made.

From the Pool Wizard, you can also reset your pool (delete all pool picks) or delete your pool entirely.

Manage Participants

Manage Participants

The Manage Participants page allows you remove pool entries, lock pool entries, manage participants' paid status, initiate an email to selected participants, and export your list of participants to a csv file.

Use the filters under the Page Settings to filter your list accordingly (e.g. by name/email/pool handle, by unpaid/paid status).

To remove pool entries, check the corresponding boxes, select Remove From Pool from the Select Action dropdown list and click Go.

To lock pool entries, check the corresponding boxes, select Toggle Lock Status from the Select Action dropdown list and click Go.
WARNING: If a selected participant's current status is unlocked, they will be toggled to locked. Locking participants prevents them from accessing pool pages, handy for getting the attention of delinquent payers.

To mark participants as paid (or unpaid), check the corresponding boxes, select Toggle Paid Status from the Select Action dropdown list and click Go.
WARNING: If a selected participant's current status is paid, they will be toggled to unpaid.
NOTE: money_off next to a participant indicates an unpaid status, where attach_money indicates a paid status. You can also click on either of these icons to toggle a corresponding participant's paid status.

To initiate an email to participants, check the corresponding boxes, select Send E-mail from the Select Action dropdown list and click Go.
This will pre-populate our Send E-mail & Invites form with the selected participants' e-mail addresses, where you can compose your e-mail.

To export your participants to csv, check the corresponding boxes, select Export to CSV from the Select Action dropdown list and click Go.
This will generate a comma separated value (CSV) file with your selected participants' details.

Manage Invites

Manage Invites

The Manage Invites page allow you to invite participants from previous pools or re-invite previous invitees to your pool

To invite participants from previous pools to join your pool, check the corresponding boxes from the bottom table and click Send Invitation to Selected Participants.

To re-invite previous invitees (i.e. people you've already invited to join your pool), check the corresponding boxes from the top table and click Re-Send Invitation to Selected Addresses.

Either option will pre-populate our Send E-mail & Invites form with the selected e-mail addresses, where you can compose your invitation.

Send E-mail & Invites

Send E-mail & Invites

The Send E-mail & Invites allows you to e-mail your pool participants or invite people to join your pool.
TIP: Use the Manage Participants or Manage Invites pages to help pre-populate the E-mail Addresses box with e-mails already entered on site.